EU VAT number for business: seamless work with clients, marketplaces and payments
- 15+ jurisdictions
- from 5 business days
- free 30-minute consultation
- 15+ jurisdictions
- from 5 business days
- free 30-minute consultation
We help companies and entrepreneurs obtain VAT numbers in EU countries, including Poland, Estonia, Germany, Lithuania, Spain and other jurisdictions. We prepare the documents and support the registration process from the initial consultation until the number is issued.
You grow your business and work with clients while the KRYNO team handles document preparation, communication with the tax authority and support at every stage of obtaining a VAT number.
We help companies and entrepreneurs obtain VAT numbers in EU countries, including Poland, Estonia, Germany, Lithuania, Spain and other jurisdictions. We prepare the documents and support the registration process from the initial consultation until the number is issued.
You grow your business and work with clients while the KRYNO team handles document preparation, communication with the tax authority and support at every stage of obtaining a VAT number.
Who the EU VAT number service is for
- This service is for you if:
You sell goods or provide services in the EU and need a VAT number to work with counterparties.
You sell through goods through Amazon, Shopify, Etsy, Allegro or other marketplaces and require VAT registration.
You are opening a company in Poland, Estonia or another EU country and plan activities that require VAT registration.
You provide IT, SaaS or consulting services to EU companies and need to properly address your VAT obligations in order to work legally with European clients.
You are expanding your operations in the EU and already meet the criteria for obtaining a VAT number.
You have several companies in different jurisdictions and want centralised VAT and accounting support.
You plan to use the OSS or IOSS scheme to sell goods to customers in different EU countries.
- This service is not for you if:
Your activities does not require VAT registration and is not connected with transactions subject to VAT requirements.
You do not plan to sell goods or provide services in markets where a VAT number is required.
You expect to receive a VAT number without completing the legally required procedures and checks.
You do not plan to file VAT returns or fulfil tax obligations after registration.
What is a VAT number and why is it required?
VAT number
VAT, OSS and EORI
What is included in support for obtaining a VAT number
- We determine whether your business needs a VAT number and which operating structure is best suited to your activities.
- We help prepare the document package for the tax authority and review it before filing.
- We handle correspondence, responses to requests and support throughout the VAT registration process.
- We explain whether your business needs local VAT, OSS or a combination of both registrations.
- We help determine whether additional registrations (EORI, OSS) and other tools are required for international operations.
- We explain how VAT reporting works, the filing deadlines and the ongoing requirements after registration.
4 steps from the first call to obtaining a VAT number
We analyse your situation
During the initial consultation, we determine whether you need a VAT number, OSS or another registration. You receive an explanation of the timeframes, risks and documents specifically for your business model. This usually takes 30–40 minutes.
We prepare the documents
We prepare a document checklist, assist with explanations and review the package before filing. You understand exactly what is required from you and the current stage of the process.
We submit the application
After filing, we handle communication with the tax authority and respond to additional requests. The application review period depends on the country of registration and the complexity of the particular case.
You receive your VAT number
Once the tax authority approves the application, you receive your VAT number and recommendations for ongoing operations: how to issue invoices, when to file returns and what must not be overlooked during the first months.
How much does support cost EU VAT registration
- Quick response
- No obligation
- Confidential
- Quick response
- No obligation
- Confidential
The cost depends on the company’s country of registration, the nature of its activities, the need for VAT, OSS or EORI registration, and the complexity of the tax authority’s review. E-commerce projects usually face more requirements than IT or consulting businesses.
Depending on the selected service package, the fee may include an analysis of the business structure, document preparation, application filing, communication with tax authorities, assistance with responses to requests and consultations on reporting after the VAT number is issued.
Accounting support, OSS registration, obtaining an EORI number, opening an account, a registered office or marketplace assistance may be agreed separately.
Everything you need to obtain a VAT number without unnecessary requests
Depending on the country of registration and the nature of the business, the tax authority may request: the company’s registration documents; information about the director and business owners; proof of the registered or actual address; a description of the company’s activities; agreements with clients or suppliers; invoices, commercial offers or other evidence of business activity; and information about planned transactions in EU countries.
If certain documents are unavailable, we will help determine which alternative evidence the tax authority may accept in your case.
A properly prepared document package significantly reduces the risk of additional requests and helps avoid delays during the application review.
Common myths and facts about obtaining a VAT number
Common assumptions:
“Only large companies need a VAT number.”
“VAT registration is automatic after a company is incorporated.”
“You can use Amazon without VAT without any issues.”
“If there is no turnover, no returns need to be filed.”
The reality:
The need for VAT registration depends not on the size of the business, but on the nature of its activities, the country of registration and the type of transactions.
In most EU countries, this is a separate procedure involving a review of documents and activities.
In many cases, marketplaces request tax details and may require VAT registration under the laws of the relevant country.
In many EU countries, nil VAT returns remain mandatory even when there is no activity.
“Only large companies need a VAT number.”
The need for VAT registration depends not on the size of the business, but on the nature of its activities, the country of registration and the type of transactions.
“VAT registration is automatic after a company is incorporated.”
In most EU countries, this is a separate procedure involving a review of documents and activities.
“You can use Amazon without VAT without any issues.”
In many cases, marketplaces request tax details and may require VAT registration under the laws of the relevant country.
“If there is no turnover, no returns need to be filed.”
In many EU countries, nil VAT returns remain mandatory even when there is no activity.
- FAQ
Frequently Asked Questions about an EU VAT number
The consequences depend on the country and the nature of the breach. The tax authority may assess additional VAT, charge interest or impose other penalties under local law. If you are already operating without VAT, it is best to assess the risks before the tax authority or a bank does so.
Yes, in many cases VAT is required even before the first sale. This may apply, for example, if you plan to sell through Amazon FBA or work with B2B clients in the EU. Tax authorities consider not only turnover but also the business model and the company's planned activities.
The timeframe depends on the country and the complexity of the review. In Poland, it may take 5–14 business days; in Germany, up to 4–6 weeks. The process takes longer if the tax authority sends additional requests or the document package has not been prepared correctly.
Technically, yes. In practice, however, applicants often receive additional requests concerning documents, the business structure or planned activities. This is particularly common for non-EU residents. We help you complete the process without unnecessary delays and explain what to do after the number is issued.
Yes. Ukrainian tax residents may have CFC obligations, foreign exchange matters and tax issues relating to the foreign company. EU VAT does not cancel Ukrainian rules. This is why the business structure should be considered as a whole rather than focusing on a single registration.
VAT is a local value added tax registration in a particular country. OSS is a system for filing a single return when selling in several EU countries. Some business models require VAT only, while others require VAT and OSS at the same time.
Often, yes, if the business model involves transactions that require VAT registration. The need for registration depends on the company's country, the type of services and the client structure.
This is possible in some countries, but it depends on the company's structure and the type of activity. For an e-commerce business, for example, the tax authority may also review logistics, warehousing or the substance of transactions. After analysing the business structure, we can assess the options available for your situation.
Yes. VAT numbers of companies in EU countries can be verified through the VIES system once registration is complete and the number has been activated.
In many EU countries, VAT returns must be filed after registration even if there were no transactions. The specific requirements depend on the country of registration.
Do not postpone obtaining a VAT number until payments are blocked or the tax authority sends a request
Many entrepreneurs learn that they need a VAT number only after encountering problems with a marketplace, bank or accountant. This is not due to carelessness: EU rules change regularly, and the requirements depend on the country, type of activity and even the method used to accept payments.
During a 30-minute consultation, we will review your situation, explain whether you need a VAT number, OSS or EORI, provide realistic timeframes and identify potential risks before the documents are filed. No complicated legal language or pressure to purchase services.
